Vendor Master Record

Vendor Master Record

Vendor master data is the most important data for purchasing as well as for an accounting department. Without vendor master purchase order can not be created.

It contains all important information which is getting shared by an accounting department and purchasing department.    

It consist of following important information such as  Vendor Name ,address, sales person,reconciliation account,vendor schema group-which helps to determine pricing procedure, Inco Terms, Payment Terms etc.

Therefore, the vendor master record is maintained by both Accounting and Purchasing.

How is the Vendor Master Record Structured?
Vendor master records contain important data on your vendors. You can also store data in the vendor master record that applies to certain specific organizational levels (e.g. company code, purchasing organization, plant) within your enterprise.

The vendor master record consists of three areas:

•   General data

Data that applies equally to each company code within your enterprise (address, telephone number, language in which you communicate with your vendor, etc.).

•  Company code data

Data kept at company code level (payment transaction data or number of control account, for example).

•  Purchasing data ( at Purchase Organization )

Data that is of importance with regard to your enterprise’s purchasing activities and which is kept at purchasing organization level (such as contact person or terms of delivery).

The following data retention level
Vendor Sub range level

Plant

Vendor sub-range/plant

What is the Function of the Account Group?

• You must assign each vendor whose data you wish to store in the SAP System to an account group.
• The account group determines, for example, that only those screens and fields of the vendor master record that are needed for the relevant role of your business partner are displayed and ready to accept user input.
•  The account group determines:

§  The type of number assignment and the number range from which the account number used by the system to identify the vendor is assigned

§  Whether or not a one-time vendor is involved

§  Which data retention levels below the purchasing organization are allowed (for example, vendor sub-range)

§  Which partner determination schema are valid

§  You maintain the account groups in Customizing for Logistics General under Business Partners => Vendor => Control => Define Account Groups and Field Selection (Vendor).

Reconciliation Account

Ø  While creating a Vendor Master Record, you need a unique number for the vendor (Creditor). This is assigned automatically or manually.

Ø  When creating a Vendor Master Record, Reconciliation account is required entry. The reconciliation account is a G/L Account in G/L accounting.  It gives details on liabilities towards several vendors in G/L account.

 How are the Vendor Master Records Numbered? 

Ø  Vendors master record can have internal number or external number assignment. This is getting determined via account group.

Ø The number can be assigned internally by the system in a sequential manner . User can also input number externally numeric or Alfa numeric.

Ø  Number is always unique within client for specific account group.

Menu path for Vendor Master Record

Three ways vendor master can be created
XK01 : All Vendor Master Record data .
MK01:  Create only general data and Data specific to purchasing .
FK01 :Company code specific data can be created only with transactions

SAP Materials Master at the Glance by using mind map

Hi,

Find herewith, SAP materials Master at the glance by using mind map. Hope this will help you to learn SAP materials master easily

Materials Management Business Scenario with Mind Maps

Dear Friends,

I have created MM business scenarios which I came across during implementation of various SAP projects in my 23 + years experience ( 8+ years in SAP )

Hope this will give you good idea about the various business scenarios generally getting mapped in any other implementation with small variations.

Configuration Setting In Batch Management

Configuration Setting In Batch Management

This will help you for configuration setting:

Logistics general --> Batch Management

1.1. Specify Batch Level
Menu Path :  Enterprise Structure--> Logistics General--> Batch Management --> Specify batch level and activate batch status management Transaction  OMCT

1.2. Batch Number - Activate Internal Number Assignment
Menu Path :    Enterprise Structure--> Logistics General--> Batch Management --> Batch Number Assignment --> Activate internal batch number assignment Transaction  OMCZ

1.3. Batch Creation - for Goods Movements 
Menu Path :    Enterprise Structure--> Logistics General--> Batch Management --> Creation of new batches --> Define batch creation for goods movements Transaction

1.4. Characteristic Value Assignment -- Update Standard Characteristics 
Menu Path :    Enterprise Structure--> Logistics General--> Batch Management --> Characteristic Value Assignment --> Update Standard Characteristics Transaction

1.5. Activate Batch Classification for Goods Movements in Inventory Management 
Menu Path :    Enterprise Structure--> Logistics General--> Batch Management --> Characteristic Value Assignment --> Valuation for goods movements --> Activate Batch Classification for goods movements in Inventory Management Transaction  OMCV

1.6. Batch Determination – Condition Table(Cross Client)
Menu Path :    Enterprise Structure--> Logistics General--> Batch Management --> Batch Determination & Batch Check --> Condition Tables --> Define production order condition tables Transaction  OPLB

1.7. Batch Determination – Condition Table(Cross Client)
Menu Path :    Enterprise Structure--> Logistics General--> Batch Management --> Batch Determination & Batch Check --> Condition Tables --> Define SD condition Tables Transaction  V/C7

1.8. Batch Determination – Access Sequence(Cross Client)
Menu Path :    Enterprise Structure--> Logistics General--> Batch Management --> Batch Determination & Batch Check --> Access Sequences --> Define Production Order Access Sequences Transaction  OPLF

1.9. Batch Determination – Access Sequence(Cross Client)
Menu Path :    Enterprise Structure--> Logistics General--> Batch Management --> Batch Determination & Batch Check --> Access Sequences --> Define SD Access Sequences Transaction  V/C2

1.10. Batch Determination – Strategy Types
Menu Path :    Enterprise Structure--> Logistics General--> Batch Management --> Batch Determination & Batch Check --> Define Production Order Strategy Types Transaction  OPLE

1.11. Batch Determination – Strategy Types
Menu Path :    Enterprise Structure--> Logistics General--> Batch Management --> Batch Determination & Batch Check --> Define SD Strategy Types Transaction  V/C1

1.12.  Batch Determination – Batch Search Procedure
Menu Path :    Enterprise Structure--> Logistics General--> Batch Management --> Batch Determination & Batch Check --> Define IM   Search Procedure Transaction  OMCY

1.13.  Batch Determination – Batch Search Procedure
Menu Path :    Enterprise Structure--> Logistics General--> Batch Management --> Batch Determination & Batch Check --> Define Production order Search Procedure Transaction  OPLG

1.14.  Batch Determination – Batch Search Procedure
Menu Path :    Enterprise Structure--> Logistics General--> Batch Management --> Batch Determination & Batch Check --> Define SD Search Procedure Transaction  V/C3

1.15.  Batch Determination – Batch Search Procedure Allocation
Menu Path :    Enterprise Structure--> Logistics General--> Batch Management --> Batch Determination & Batch Check --> Allocate IM search procedure/activate check Transaction  OMCG

1.16. Batch Determination – Batch Search Procedure Allocation
Menu Path :    Enterprise Structure--> Logistics General--> Batch Management --> Batch Determination & Batch Check --> Assign Search procedure to production order Transaction  OPL8

1.17.  Batch Determination – Batch Search Procedure Allocation(SD)
Menu Path :    Enterprise Structure--> Logistics General--> Batch Management --> Batch Determination & Batch Check --> Allocate SD Search procedure Transaction  V/C5

1.18.  Batch Determination – Activate Automatic Batch Determination(SD)
Menu Path :    Enterprise Structure--> Logistics General--> Batch Management --> Batch Determination & Batch Check --> Activate Automatic Batch Determination in SD -->For delivery item categories Transaction  V/CL

1.19.  Batch Determination – Batch Selection Class
Menu Path :    Enterprise Structure--> Logistics General--> Batch Management --> Batch Determination & Batch Check --> Define Selection Classes Transaction  CL01

1.20.  Batch Determination – Sort Rule
Menu Path :    Enterprise Structure--> Logistics General--> Batch Management --> Batch Determination & Batch Check --> Define Sort Rules Transaction  CU70

1.21.   Batch Determination – Make Settings for Batch Where-used list
Menu Path :    Enterprise Structure--> Logistics General--> Batch Management --> Make Settings for Batch Where-used list Transaction  OMBB